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Apply for someone else's certificate

You must provide additional information if you are applying for someone else's certificate. The information required changes depending on the type of certificate you are applying for.

Birth or change of name certificate

Marriage certificate

Death certificate

Single status certificate

 

Birth or change of name certificate

Note:

  • You do not need to provide identity documents or third party authority if you are applying for a certificate where the birth took place more than 100 years ago and the person is deceased.
  • You do not need to provide additional identity documents or third party authority if you are applying for your child's certificate and they are under 18 years of age.

Another adult's birth certificate (includes children over 18 years)

To apply for another adult's birth certificate you must submit:

  1. identity documents of your own, one from each list on the proof of identity page
  2. a letter or third party authority form from the person whose certificate it is, authorising you to apply for their certificate. This letter must include the person's:
    1. current residential address
    2. daytime telephone number
    3. signature
  3. identity documents of the person giving you authority to access their record, one from each list on the proof of identity page.

Another person's child's birth certificate (under 18 years)

To apply for the birth certificate of a child under 18 years where you are not that child's parent, you must submit:

  1. identity documents of your own, one from each list on the proof of identity page
  2. either:
    1. a document which establishes your custody or guardianship of the child; or
    2. a letter or third party authority form from the child's parent, legal custodian or guardian authorising you to apply for the certificate. The letter must include that person's:
      • current residential address
      • daytime telephone number
      • signature
  3. (If you are not the child's legal custodian or guardian) identity documents of the person giving you authority to apply for the child's certificate, one from each list on the proof of identity page.

 

Marriage certificate

Note:

  • You must provide your own identity documents if the marriage occurred within the last 60 years or either the bride or groom is still living (whichever is the later).
  • You do not need to provide identity documents or third party authority if you are applying for a certificate where the marriage took place more than 60 years ago and both bride and groom are deceased.

Another adult's marriage certificate

To apply for someone else's marriage certificate you must submit:

  1. identity documents of your own, one from each list on the proof of identity page
  2. a letter or third party authority form form from the bride or groom authorising you to apply for the certificate. This letter must include the bride or groom's:
    1. current residential address
    2. daytime telephone number
    3. signature
  3. identity documents of the bride or groom, one from each list on the proof of identity page.

 

Death certificate

Note:

  • You must provide your own identity documents if the death occurred within the last 10 years.
  • You do not need to provide identity documents or third party authority if the death occurred more than 10 years ago.

A death certificate where you are not next-of-kin

To apply for a death certificate if you are not the deceased's next-of-kin you must submit:

  1. identity documents of your own, one from each list on the proof of identity page
  2. a letter or third party authority form form from the deceased person's next-of-kin (e.g. husband or wife, child or parent) authorising you to apply for the certificate. This letter must include the next-of-kin's:
    1. current residential address
    2. daytime telephone number
    3. signature
  3. identity documents of the next-of-kin, one from each list on the proof of identity page.

 

Single status certificate

Note: Single status certificates (also known as "No record of marriage" certificates) are always restricted. Therefore you will always need additional information to apply for someone else's single status certificate.

Someone else's single status certificate

To apply for someone else's single status certificate you must submit:

  1. identity documents of your own, one from each list on the proof of identity page
  2. a letter or third party authority form form from the person whose certificate it is, authorising you to apply for their certificate. This letter must include the person's:
    1. current residential address
    2. daytime telephone number
    3. signature
  3. identity documents of the person giving you authority to access their record, one from each list on the proof of identity page.

 

For more information about accessing records, refer to the Registry's Access Policy.

You can find more information about third party authority in the Policy FAQs.