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Proof of identity

Do you need to submit identity documents?

This depends on which product or service you want.

Applying for certificates

You must submit proof of identity documents when you apply for, or request a correction to, any of the following:

  • Birth Certificate (standard, abridged or commemorative)
  • Marriage Certificate (standard only)
  • Death Certificate (standard, abridged or interim)
  • Replacement Change of Name Certificate (standard certificates for existing name changes)
  • Single Status Certificate
  • Domestic Relationship Certificate (standard or commemorative)
  • Caring Relationship Certificate (standard only)
  • (Domestic or Caring) Revocation Certificate.

Applying for historical certificates

You do not have to submit identity documents when you apply for an historical certificate. Historical certificates are:

  • Birth Certificates more than 100 years old where the person is deceased
  • Marriage Certificates more than 60 years old where both bride and groom are deceased
  • Death Certificates more than 10 years old.

Applying for other products and services

You must submit proof of identity documents when you:

  • apply to register a change of name for yourself or your child (aged under 18 years)
  • apply to register a domestic or caring relationship
  • book a ceremony at the Victorian Marriage Registry
  • apply to change your sex on your Victorian birth record
  • apply for a Recognised Details certificate
  • apply to register the mother's female partner on a child's Victorian birth record
  • apply to add or remove the father's details on a Victorian birth record
  • apply to add parents' marriage details to a Victorian birth record.

 

What to submit

Applying for certificates

Three documents are required, one from each list below:

List 1 - Evidence of link between photo and signature

  • Australian driver licence (or learner permit)
  • Australian passport
  • Australian firearm licence
  • Overseas passport

List 2 - Evidence of operating in the community

  • Medicare card
  • Credit card or ATM card
  • Australian security guard or crowd controller licence
  • Marriage Certificate issued by the Victorian Registry
  • Student or tertiary identity card
  • Australian Citizenship Certificate
  • Standard Birth Certificate issued in Australia
  • Department of Veterans' Affairs card
  • Working with Children Check card

List 3 - Evidence of current residential address

  • Utility account (including gas, water, electricity, mobile or home phone)
  • Rates notice
  • Centrelink concession card (Pension Concession Card, Health Care Card or Commonwealth Seniors Health Card)
  • Bank statement (including passbook, credit, savings or cheque accounts)
  • Current lease or tenancy agreement
  • Superannuation fund statement

All applicants note

  • All documents must be current
  • If you cannot provide an identity document from List 1 you must provide two from List 2 and one from List 3
  • Your List 3 identity document must show your current residential address
  • A List 1 identity document can also be used as a List 3 identity document if it shows your current residential address
  • Bank statements, utility accounts, rates notices or superannuation fund statements must have been issued within the last 12 months
  • If you submit printed online bank, superannuation or utility statements they must have an official company letterhead or be stamped and approved by the bank, superannuation fund or utility company.

Applying for your child's certificate?
If you apply for your child's certificate and your child is under the age of 18, you must submit three identity documents for yourself. You do not need to submit your child's identity documents.

If you apply for your child's certificate and your child is over the age of 18, you must submit identity documents for yourself and your child, as well as submit a signed third party authority form from your child, giving you permission to access their records. You can find more information on our Apply for someone else's certificate page.

Under 18 years?
If you are unable to submit all three identity documents, a List 2 document can be a:

  • Medicare card showing your name
  • Student or tertiary identification card

Applying from outside Australia?
If you live overseas you can provide overseas equivalents to Australian identity documents such as a foreign driver licence.

If any of your identity documents are not written in English, you must also provide a certified translation. The Registry will only accept translations by an accredited translator.

Applying for other products and services

Refer to the relevant application form for the specific list of identity documents you must provide to meet the Registry's identity requirements.

 

How to submit

This depends on whether you apply online, by mail or in person.

Applying online or by mail

You must mail certified photocopies of each identity document to:

Victorian Registry of Births, Deaths and Marriages
GPO Box 4332
MELBOURNE VIC 3001

Note

  • Do not send original identity documents by mail, these can only be used if you submit your identity documents in person
  • The Registry does not accept identity documents sent via fax or email
  • The Registry does not accept photocopies of identity documents that are expired, uncertified or certified incorrectly
  • Failure to correctly submit your proof of identity documents will delay your application.

How to certify your identity documents

Applying in Victoria
Step 1.
Make a photocopy of each identity document. Make sure the document from List 3 shows your current residential address.

Step 2. Take your original documents and the photocopies to a police station and ask either a sworn member of police or a Justice of the Peace located in the station to certify them. You can also have your photocopies certified at selected Justice Service Centre.

Please note: The Registry does not accept proof of identity documents certified by pharmacists, legal practitioners or other professionals.

Applying from outside Victoria
If you are applying from other Australian states or territories you can have photocopies of your identity documents certified by either a sworn member of police or a Justice of the Peace.

Applying from outside Australia
You can have photocopies of your identity documents certified by an Australian consulate or embassy official, a Notary Public or a local member of police.

If any identity documents are not written in English, you must also provide a certified translation. The Registry will only accept translations by an accredited translator.

Applying in person

The easiest way to prove your identity when applying in person is to bring your original identity documents with your application to our Melbourne Customer Service Centre or to selected Justice Service Centres throughout Victoria.

If you cannot provide original identity documents, you must provide certified photocopies. To certify photocopies of your identity documents, follow these two steps:

Step 1. Make a photocopy of each identity document. Make sure the document from List 3 shows your current residential address.

Step 2. Take your original documents and the photocopies to a police station and ask either a sworn member of police or a Justice of the Peace located in the station to certify them. You can also have your photocopies certified at selected Justice Service Centres.

 

Contact the Registry if you have any questions about proof of identity requirements.

Find further information about the Registry's proof of identity requirements in the Policy FAQs.