Birth certificates show information relating to the person's birth, including the registered person's name and sex.

The 'applicant' means the person applying to BDM, even if applying on behalf of someone else.

The 'registered person' means the person to whom the information or certificate relates. For example, the registered person is the child on a birth certificate.

What information BDM might provide to you

The table below sets out the requirements that different types of the applicants need to meet. However, access to information is still subject to the Registrar's discretion. For more information see how The Registrar makes a decision about access to information.

The Registry of Births, Deaths and Marriages Victoria (BDM) can provide information relating to births in the following formats:

  • Standard certificate (can be used for all legal purposes including proof of identity)
  • Commemorative certificate (cannot be used as proof of identity)
  • Letter of verification (cannot be used as proof of identity)
  • Data
  • Historical certificate (cannot be used as proof of identity)

Please refer to What information can be accessed for further information about these formats.

BDM will make every effort to assist you with your enquiry. If you are unable to meet all the requirements for a standard certificate, BDM might be able to provide you with a letter of verification.

Requirements for specific types of applicants

Type of access Applicant How to apply Requirements What BDM might provide you
Registered person access Self - applying for your own birth certificate Go to Get a birth certificate

Apply for a certificate including:

Standard birth certificate 

Commemorative birth certificate 

Family access Parents who appears on the birth certificate (applying for a birth certificate of your child under 18) Go to Get a birth certificate

Apply for a certificate including:

You do not need to provide permission (known as third party authority) from your child.

Standard birth certificate

Commemorative birth certificate

Family access Parents (applying for a birth certificate of your child 18 years or over) Go to Get a birth certificate

Apply for a certificate including:

Standard birth certificate

Commemorative birth certificate

Family access Guardian (applying for a birth certificate of a child under 18 years) Go to Get a birth certificate

Apply for a certificate including:

  • Your proof of identity
  • Evidence demonstrating that you have parental responsibility for the child
  • The relevant fee.

You do not need to provide permission (known as third party authority) from the child for whom you have parental responsibility.

Standard birth certificate

Commemorative birth certificate

Family access

Citizenship or passport application (for applicants born on or after 20 August 1986)

If you are unable to get permission (known as third party authority) from your parents to access their birth certificate

Go to Get a birth certificate

Apply for a certificate including:

A letter of verification confirming that at least one of your parents were born in Australia
Other agent Power of attorney, court or tribunal appointed administrator or guardian for the registered person Go to Get a birth certificate

Apply for a certificate including:

The Power of Attorney must be one of the following:

  • Enduring power of attorney
  • Enduring power of attorney (financial)
  • Enduring power of guardianship.
Standard birth certificate
Other agent Primary carer (who does not have a guardianship or administration order) Go to Get a birth certificate

Apply for a certificate including:

  • Your proof of identity
  • A signed statement from a registered medical practitioner stating that:
    • You represent the registered person, who is unable to care for themselves
    • To the best of their knowledge, no administration or guardianship order is in place
  • The relevant fee.

The statement must include the medical practitioner's registration number.

Standard birth certificate
Other agent Legal practitioner Go to Get a birth certificate

Apply for a certificate including:

The legal practitioner's client must be either:

  • The registered person

    OR

  • A person who has authority to apply on behalf of the registered person (e.g. parent of a registered person under 18, power of attorney).

The Power of Attorney must be one of the following:

  • Enduring power of attorney
  • Enduring power of attorney (financial)
  • Enduring power of guardianship.

Standard birth certificate

Letter of verification

A certificate that cannot be used as proof of identity

Other agent Search agent applying on behalf of a legal practitioner or trustee Go to Get a birth certificate

The requirements for the legal practitioners (above)

A written statement on letterhead from the legal practitioner authorising you to apply on their behalf.

Standard birth certificate

Letter of verification

A certificate that cannot be used as proof of identity

Deceased estate matters Executor, public trustees, trustee company, legal practitioner, search agent applying on behalf of legal practitioner Go to Get a birth certificate See Requirements for relevant Applicant in Applying for certificates or information about a person who is deceased.

Standard birth certificate

Letter of verification

A certificate that cannot be used as proof of identity

Administrative or research Government, not-for-profit, research (e.g. universities) or commercial organisations

Go to Apply for registry data

For more information, contact BDM using contact us form and include 'data request' in your message.

A written request using the online data request form setting out:

  • The information you need
  • The reasons for the request (e.g. explaining the administrative or research purpose for which you need information)
  • That you have the delegated authority to apply
  • Human Research Ethics Committee approval (if applicable for research).

Pay the relevant fee.

Note: There may be additional requirements, depending on the nature of the request. BDM will advise you if this is the case.

Data
Statutory or government access

Any Australian government or statutory body requiring access. For example:

  • Department of Health and Human Services (Victoria)
  • Centrelink
  • Department of Home Affairs
  • Department of Veterans' Affairs
  • Hospitals
  • etc.
Go to Get a birth certificate

Apply for a certificate including:

  • A written request on letterhead signed by an authorised delegate setting out:
    • The information you need
    • The statutory authority to obtain the information

If there is no statutory authority, provide permission (known as third party authority) and proof of identity from the registered person

  • Certified proof of the authorised delegate's identity (staff identification card is sufficient)
  • The relevant fee.

Standard birth certificate

A letter of verification

A certificate that cannot be used as proof of identity

Statutory or government Law Enforcement Agencies (LEAs) Go to Get a birth certificate

Apply for a certificate including:

  • A written request on letterhead signed by an authorised delegate setting out:
    • The statutory authority to obtain the information

      If there is no statutory authority, provide permission (known as third party authority) and proof of identity from the entitled person

    • The purpose for which the LEA seeks access
  • The relevant fee.

Note: If a standard certificate from BDM is required, in addition to the requirements above, the application must:

  • State that the purpose for which the LEA seeks access is for court proceedings
  • Include a subpoena.

A letter of verification

Standard birth certificate

Statutory or government access Consulates (from the country the registered person's ancestors were born in) Go to Get a birth certificate

Apply for a certificate including:

  • A written request on letterhead setting out:
    • the information you need
    • any statutory authority to obtain the information (including a copy of that statutory authority)
  • The registered person's permission (known as third party authority) and their proof of identity

    If the registered person is under 18, their parent's:

    If you cannot provide permission from the registered person or their parents, provide a written statement setting out:

    • Why you cannot obtain their permission
    • The reason for seeking access to information
  • The relevant fee.

Any documents not in English must be accompanied by a certified translation. Learn more about the requirements for translated documents.

A letter of verification

Historical Anyone (for information about births that occurred over 100 years ago) Visit Search your family history Visit Search your family history

Uncertified historical image of certificate

Historical certificate

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