Get approval to access the data

How to request access to BDM's data. For businesses, professionals and researchers with a registered account to use BDM's data services.

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Note: We can’t access your request until you have paid the application fee (Step 4).

Step 1: Start a new data request

  • You must have an adequate reason to access the data.
  • A request can include several types of data service. For example, data matching plus scheduled data retrieval.
  • If BDM has approved a previous data request, this does not automatically permit your organisation to receive additional data. We must assess each data request individually.
  1. Choose Data extract request > New from the top menu
  2. Enter details of your data requirements, including
    • why you need the data
    • what it will be used for
    • example fields.

Step 2: Save your draft

Click the Save button at the bottom of the form.

You can continue working on it, come back to it later, or submit it.

Add documents (optional)

! You must save the form before adding a document

Include supporting documents such as:

  • Human research Ethics Committee (HREC) approval
  • Legislation supporting your right to access the data

In the Action list at the top of the data request form:

  1. Make sure you’ve saved the form first
  2. Select Add document from the dropdown menu, then click Go
  3. Follow the prompts to upload your document, then click Save
  4. To return to the data request form, use the first three links on the left.

Work on a saved draft

Choose Data extract request > Drafts, then select View to the right of the draft

Step 3: Submit the request to BDM

Choose Data extract request > Drafts, then:

  1. Check that the request’s status is ‘Ready for upload’. (If you still need to add information, select View to return the form).
  2. Tick the draft’s checkbox
  3. Select the Submit button at the bottom of the screen
  4. On the next screen, select Submit to confirm your submission

Step 4: Pay the application fee

Choose Data extract request > Submitted, then:

  1. Tick the draft’s checkbox
  2. Click the Make payment button
  3. Follow the screen prompts to complete payment
  4. Download a PDF receipt from the ‘Payment successful’ screen (make sure your browser isn’t blocking pop-up windows)

We’ll email you when we’ve approved your request.

Next steps

  1. We configure our system according to your data needs (called a ‘scenario’)
  2. You log into your account to set up and run your data retrieval

Set up a data match

Set up a schedule

Set up data on demand

Pay for data (custom service)

All help topics

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