The Registry of Births, Deaths and Marriages Victoria (BDM) treats the privacy of personal data very seriously. However, the law allows BDM to share information when necessary to promote the wellbeing or safety of Victorian children.

About the Child Information Sharing Scheme

The Child Wellbeing and Safety Act 2005 (the Act) and the Child Wellbeing and Safety (Information Sharing) Regulations 2018 (the CIS Regulations) came into operation on 27 September 2018.

The Act and Regulations permit some organisations (“Information Sharing Entities”) to share confidential information to promote the wellbeing or safety of Victorian children. In some cases, sharing this information is legally required.

The Registrar of Births, Deaths and Marriages is included under the Act.

Agencies that share information must do so appropriately, safely and responsibly.

Learn more about the Child Information Sharing Scheme (External link).

Make a request

This information is for Information Sharing Entities (ISEs) under Victorian law.

If you are a prescribed Information Sharing Entity (ISE), you should:

1. Consider alternatives

Is your request for BDM information already permitted under another law?

If yes: use the procedures under that law.

If no: you may request information sharing under the Act.

2. Request information sharing under the Act

To apply, email bdmcisscheme@justice.vic.gov.au (External link) and provide the following details:

Your authority to request the information

  • Your name, job title and contact details
  • The name of the person or body, prescribed as an ISE under the CIS Regulations, that is requesting the information
  • The relevant section under Part 2 of the CIS Regulations that prescribes the person or body as an ISE

The information you want

  • The name(s) of the person(s) to whom the information relates
  • What information is required
  • Whether the purpose of the request is to promote the wellbeing or safety of:
    • A child, or
    • A specified group of children
  • Whether the information is to assist you to carry out the following activities relating to a child or group of children:
    • Making a decision, assessment or plan
    • Initiating or conducting an investigation
    • Providing a service
    • Managing any risk.
  • Whether the information is for the ISE to perform functions authorised in the CIS Regulations

Urgency

  • Whether the request is of high, medium or low urgency.

BDM will try to respond within five business days. However, it may take longer in periods of high demand or if the request is complex. We will contact you if we need further information.

Privacy enquiries and complaints

For further information about the handling of personal and health information by BDM, please refer to BDM’s Privacy Statement.