The Victorian Registry of Births, Deaths and Marriages (BDM) deals with confidential and sensitive information.
Our commitment to your privacy means that we need proof of identity for a lot of our services. In other words, we're asking for evidence that you are who you say you are.
Identity theft is a serious issue in Australia. Learn how to keep your documents safe and protect your identity.
Documents to provide
All documents must be current (not expired).
Option 1 (preferred)
The easiest way to prove your identity is with your:
- Driver licence (if it confirms your residential address) and
Provide all the following:
- Your driver licence
- Your Medicare card
- Your bank card.
- Two documents from list 1 (below)
- Three documents from any list (see Lists 1-4 below)
- Not more than one document from each list.
List 1: Government-issued identification (with photograph)
- Australian driver licence or learner permit
- Australian passport
List 2: Evidence of your identity in the community (with photograph)
- Firearm licence
- Foreign passport
- Security guard/crowd control licence
- Tertiary education institution (with photo) ID card
- Working with children check card
List 3: Government-issued identification (no photograph)
- Australian birth certificate
- Australian change of name certificate
- Australian citizenship certificate
- Australian marriage certificate
- Medicare card
- Visa verification
List 4: Evidence of your identity in the community (no photograph)
- Centrelink card:
- Pension Concession
- Health Care
- Commonwealth Seniors Health
- Department of Veterans Affairs card
- Credit or debit card
- Bank statement* (passbook, credit, savings or cheque account) – Issued in the last 12 months
- Superannuation fund statement* – Issued in the last 12 months
- Utility account* (gas, water, electricity, mobile or home phone) – Issued in the last 12 months
- Lease agreement – Issued in the last 12 months
- Rates notice – Issued in the last 12 months
* Bank, superannuation or utility statements must be:
- Printed on the company’s official letterhead, or
- Stamped and approved by the company.
If you don't have the required documents, please contact us.
Documents for changing a name
If you're changing a name, you may need to provide different documents. Refer to Change a name.
How to provide your documents to us
Online: Read more about emailing certified documents, below
In person: Apply online, then bring your original documents to one of our service centres.
Don't post original identity documents to us through the mail.
Emailing certified documents
We accept scans or digital photographs of certified documents. Follow these steps:
- Get your documents certified
- Digitise the certified copies by scanning or taking a digital photograph of them. Learn more about digitising documents
- Email your digitised, certified documents to email@example.com .
Include your order number (if you have one) in the subject line.
Note: any documents you provide must be in English. Learn more about translated documents.
To email or post documents to us, you'll need to get certified copies.
Take both the original and a copy of the original to the certifier.
You can certify your documents by:
- Visiting a Justice Service Centre
- Visiting a police station and getting them certified by either a:
- Sworn member of the police
- Justice of the Peace.
Pharmacists, legal practitioners or other professionals can't certify documents for BDM purposes.
Online identity verification
While using BDM services, you might be offered digital proof of identity.
Not everyone is offered this service. It can only be offered when third party databases that the system uses have enough data about you. BDM cannot predict who will be offered digital proof of identity.
For more see Proving your identity online.
Applying from outside Australia
If you live overseas you can provide equivalents, such as a foreign driver licence.
Certify your documents with:
- An Australian consulate or embassy official
- A Notary Public
- A local member of police.
If any of your documents aren't in English, you'll also need a certified translation. Learn more about translated documents.
Applying for certificates for use overseas
Sometimes foreign governments require Australian documents to be legalised for use overseas. For example, they may request an apostille or authentication.
In Australia, the Australian Passport Office in your capital city can provide an apostille or authentication of BDM-issued certificates.
- Smart Traveller
- DFAT’s page on Apostilles, authentications and Certificates of No Impediment to Marriage .
Applying on behalf of another adult (over 18)
You can apply on behalf of another adult, as long as you have their permission.
You also need to provide proof of identity for yourself.