The ‘applicant’ means the person applying to BDM, even if applying on behalf of someone else.

The ‘registered person’ means the person to whom the information or certificate relates. For example, the registered person is either of the spouses on a marriage certificate.

What information BDM might provide to you

The table below sets out the requirements that different types of applicants need to meet. However, access to information is still subject to the Registrar’s discretion. For more information see how The Registrar makes a decision about access to information.

The Registry of the Births, Deaths and Marriages Victoria (BDM) can provide information relating to marriages or registered relationships in the following formats:

  • Standard certificates (can be used for all legal purposes including proof of identity)
  • Letters of verification (cannot be used as proof of identity)
  • Data
  • Historical certificate (cannot be used as proof of identity)
  • Commemorative Relationship Certificate (cannot be used as proof of identity)

Please refer to What information can be accessed for further information about these formats.

BDM will make every effort to assist you with your enquiry. If you are unable to meet all the requirements for a standard certificate, BDM might be able to provide you with a letter of verification.

Requirements for specific types of applicants

Type of access Applicant How to apply Requirements What BDM might provide you
Registered person access Self - applying for your own marriage or registered relationship certificate

Go to:

Apply for a certificate including:

Standard marriage or relationship certificate

Commemorative relationship certificate

(For relationships only)

Family access

Next of kin

Where both parties to the marriage/relationship are deceased

Go to:

Apply for a certificate including:

  • Your proof of identity
  • The relevant fee
  • Proof of your status as next of kin
  • Evidence of both parties' death (if not born or passed in Victoria).

Standard marriage or relationship certificate

Commemorative relationship certificate

(For relationships only)

Other agent

Other person

Where at least one party to the marriage/relationship is still living

Go to:

Apply for a certificate including:

Standard marriage or relationship certificate

Commemorative relationship certificate

(For relationships only)

Other agent Power of attorney, court or tribunal appointed administrator or guardian for the registered person

Go to:

Apply for a certificate including:

The Power of Attorney must be one of the following:

  • Enduring power of attorney
  • Enduring power of attorney (financial)
  • Enduring power of guardianship.
Standard marriage or relationship certificate
Other agent Primary carer (who does not have a guardianship order)

Go to:

Apply for a certificate including:

  • Your proof of identity
  • A signed statement from a registered medical practitioner stating that:
    • You represent the registered person, who is unable to care for themselves
    • To the best of their knowledge, no administration or guardianship order is in place
  • The relevant fee.

The statement must include the medical practitioner's registration number.

Standard marriage or relationship certificate
Other agent Legal practitioner

Go to:

Apply for a certificate including:

The legal practitioner's client must be either:

  • The registered person

    OR

  • A person who has authority to apply on behalf of the registered person (e.g. parent of a registered person under 18, power of attorney).

The Power of Attorney must be one of the following:

  • Enduring power of attorney
  • Enduring power of attorney (financial)
  • Enduring power of guardianship.

Standard marriage or relationship certificate

Letter of verification

A certificate that cannot be used as proof of identity

Other agent Search agent applying on behalf of a legal practitioner or trustee

Go to:

The requirements for legal practitioners (above)

A written statement on letterhead from the legal practitioner authorising the agent to apply on their behalf.

Standard marriage or relationship certificate

Letter of verification

A certificate that cannot be used as proof of identity

Deceased estate matters Executor, public trustees and trustee companies, legal practitioner, search agent applying on behalf of legal practitioner

Go to:

See requirements for relevant applicant in Applying for certificates or information about a person who is deceased

Standard marriage or relationship certificate

Letter of verification

A certificate that cannot be used as proof of identity

Administrative or research access Government, not-for-profit, research (e.g. universities) or commercial organisations

Go to Apply for registry data

For more information, contact BDM using our contact us form and include 'data request' in your message.

A written request using the online data request form setting out:

  • The information you need
  • The reason for the request (e.g. explaining the administrative or research purpose for which you need the information)
  • That you have the delegated authority to apply
  • Human Research Ethics Committee approval (if applicable for research).

Pay the relevant fee.

Note: There may be additional requirements, depending on the nature of the request. BDM will advise you if this is the case.

Data
Statutory or government access

Any Australian government or statutory body requiring access. For example:

  • Department of Health and Human Services (Victoria)
  • Centrelink
  • Department of Home Affairs
  • Department of Veterans' Affairs
  • Hospitals
  • etc.

Go to:

Apply for a certificate including:

  • A written request on letterhead signed by an authorised delegate setting out:
    • The information you need
    • The statutory authority to obtain the information

If there is no statutory authority, provide permission (known as third party authority) and proof of identity from the registered person

  • Certified proof of the authorised delegate's identity (staff identification card is sufficient)
  • The relevant fee.

Standard marriage or relationship certificate

Letter of verification

A certificate that cannot be used as proof of identity

Statutory or government access Law Enforcement Agencies (LEAs)

Go to:

Apply for a certificate including:

  • A written request on letterhead signed by an authorised delegate setting out:
    • The statutory authority to obtain the information

      If there is no statutory authority, provide permission (known as third party authority) and proof of identity from the registered person

    • The purpose for which the LEA seeks access
  • The relevant fee.

Note: If a standard certificate from BDM is required, in addition to the requirements above, the application must:

  • State that the purpose for which the LEA seeks access is for court proceedings
  • Include a subpoena.

A letter of verification

Standard marriage or relationship certificate

 

Statutory or government access Consulates (from the country the registered person was born in)

Go to:

Apply for a certificate including:

  • A written request on letterhead setting out:
    • The information you need
    • Any statutory authority to obtain the information (including a copy of that statutory authority)
  • The registered person's permission (known as third party authority) and their proof of identity

    If you cannot provide permission from the registered person provide a written statement setting out:

      • Why you cannot obtain their permission
      • The reason for seeking access to  information
    • The relevant fee.

    Any documents not in English must be accompanied by a certified translation. Learn more about the requirements for translated documents.

    A letter of verification
    Historical Anyone (for information about marriages that occurred over 60 years ago) Visit Search your family history Visit Search your family history

    Uncertified historical image of certificate

    Historical certificate

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